GOAL
Reduce agent time per phone and email interaction
IDEAS + ACTIONS
Launched call and topic monitoring to determine key self-help customer care options
RESULTS
24% flow transition to self-help customer care and 30% cost savings
CASE STUDY
Five Star Call Centers Uses Data to Improve Customer Care Process for a Leading U.S. Healthcare Technology Provider
Category: Healthcare Product Support
In this call center case study, Five Star Call Centers discusses their work in guiding a large health care technology company in creating self-help care options. The final results provide our client both time and cost savings.
GOAL:
Reduce Live Agent Call and Email Time with Customers
Five Star Call Center’s is a product support provider for a large U.S. healthcare technology company. During their tenure with Five Star Call Centers, the client has seen massive growth, from an average of 30 calls per day in 2012 and peaking up to 10,000 calls per day in 2021.
As the needs of the client’s customers changed, so did the process in which they received support. Five Star Call Centers was a challenged with developing a multichannel customer care system to support the modern needs of the client’s customers, including automation and self-help options.
IDEAS + ACTIONS:
Call and Topic Monitoring to Determine Key Self-Help Customer Care Options
Five Star Call Centers used a combination of tracking and topic monitoring to find the right solutions to meet the client’s needs. Customer dispositions and call flows were implemented to identify calls and track the customer journey. In addition, we also used our scripting software, JUXTM, in conjunction with an AI platform Google project, for call tracking and topic monitoring.
Information from this monitoring lead to the development of several service tools to support the client’s customers:
- Online self-help: Monitoring showed that a significant number of inquires required very simple answers. An online self-help portal was developed in response. Customers can now visit the client’s website to find answers to their questions 24/7/365.
- Email workflows: Topic monitoring identified the needs of the customer’s emailed inquiry, routing the message to the appropriate team or response to fit the customer’s need.
- IVR: An IVR system was launched to provide easy, self-help avenues to answer easy needs, like password resets or finding a provider.
RESULTS:
Significant Increase in Self-Help Care Plus Savings in Call Center Expenses
Today, 25% of customers are able to self-help versus talking with a live agent. The medical technology client has also seen a 30% savings in call center expenses. This was achieved through automation and creating self-help avenues for their customers. Call and email handle times have also been reduced by routing customers to the correct associates based on the customer’s need.
Call and topic monitoring are continually used to help identify additional automated systems to reduce agent calls and improve customer care solutions
About
Extraordinary customer experiences. That’s the business of Five Star Call Centers. As an outsourcer of customer service and product support for over 35 years, our team has mastered the art of bringing the best customer experiences – 24/7/365.
Whether clients need support through inbound call, email, chat, text, outbound call support or social media, our associates are there to support the needs of their customers. And with clients in a variety of industries – finance, hospitality, retail, healthcare, and professional services – we have the right experience to bring to the table. We are not your ordinary call center. Visit fivestarcallcenters.com to learn more.
